Posts

10 Tips for Hosting a Productive Conference Call

conference_call_We’ve all had dreadful conference calls. You know the kind – the ones that drag on forever without accomplishing much at all, the ones where you get static, echoes and the sound of someone eating their lunch, the ones that get dominated by one speaker. Now that joining conference calls and online meetings from your mobile phone is easier than ever before, here are 10 tips on making them more productive.

1. Share the agenda with all participants

Would you call a meeting if you didn’t have an agenda? No! Why waste the time? Send the agenda early on so the participants will have time to prepare before the call. You will get more done when everyone is prepared. Agendas will also keep participants focused and allow for easy transitions.

2. Start on time

Waiting for everyone irritates those who were on time and rewards the laggards. Instead, reward those who were on time by starting the call when it was scheduled.

3. Have everyone introduce themselves

As a way of easing into the discussion, have everyone say their name, role and location. Participants will feel more comfortable when they know whom they’re addressing.

4. Gently remind everyone to mute their phone when not speaking

Odds are someone will be dialing in via their mobile phone, on speakerphone, or both! Eliminate the sounds of static, echoes and background noise by having everyone mute their lines. Remind landline callers not to place the call on hold and remind everyone to unmute themselves before speaking. Become familiar with how to mute with your conference call setup.

5. Address everyone by their name and role or location

If participants are unfamiliar with each other, refer to everyone by their name and location, i.e. “How do you see this, Nancy in New York?” This way everyone knows who’s talking and gives perspective to their comments.

6. If the call is scheduled for over an hour plan for breaks

Participants will need time to freshen up – get some water or coffee, use the restroom. Scheduling these breaks avoids a disruption during an important discussion.

7. Keep notes on who is and isn’t contributing

Encourage everyone to contribute. Quiet participants may need some persuading.

8. Summarize and review actions

At the end of the meeting, summarize the findings and ask each participant to go over their action items. This will bring everyone to the same page and let everyone know what to expect from each other.

9. Share meeting notes with all participants

Make sure everyone receives a summary of the meeting including the list of attendees, what was discussed, a brief summary and action steps. This will help everyone reference the meeting and keep track of their action items.

10. Dial into your conference with MobileDay

Don’t get worked up before the meeting digging around your email looking for the dial-in info and then trying to dial all those codes! Let MobileDay dial you in with just one touch and make it simple to set up conference calls! MobileDay is a free conference calling app for iPhone and Android.  http://mobileday.com for more info.

Thanks for reading. Have you got more great conference call tips?  Please leave a comment and add to the discussion.

MobileDay on Android Now Supports One-Touch into WebEx, GoToMeeting and Skype Mobile Meetings

MobileDay Has Been Listening

Thanks to our fanatical users for the fantastic feedback about how you use MobileDay on Android. We’ve been listening and, as a result, have implemented a few new things to make your work days even easier.

One-Touch Online Meetings

You can now join GoToMeeting®, Google+ Hangouts, and WebEx® meetings with One-Touch via multimedia or audio-only. MobileDay interoperates with these services so you no longer need to toggle between apps to enjoy the multimedia experience. We’re just getting started with online meetings and would love your feedback.

One-Touch Skype Audio

With our new Skype audio feature, you can join a Skype voice call anywhere in the world. MobileDay auto-detects Skype audio meetings in your calendar. MobileDay recognizes the following URL format to give you One-Touch into Skype audio calls: skype:chris.smith?call

 

 

Calendar Selection

You can now select which of your calendars appear in the MobileDay app. Simply go to the menu and tap “Calendar Selection” to choose which calendars to display.
 
 
 
 
 
 

MobileDay Now Available for Android Jelly Bean

We are proud to announce that MobileDay is now available for the Jelly Bean version of the Android Operating System. Current Jelly Bean enabled Android phones that are eligible for MobileDay’s latest version :

  • Samsung Galaxy S 3 (Galaxy S III)
  • Google Nexus 7
  • HTC Desire X

Upgradable devices such as the following are also ready to use the MobileDay app:

  • Nexus S
  • Galaxy Nexus
  • Motorola Xoom
  • HTC One X
  • HTC One S

 

 

 

Here is what you will find in this latest version of MobileDay, with a new look and great new features that will make your colleagues envious. There’s a brand new view of all your calls including awesome features like:

  • See what calls/events are going on right now
  • Easily scroll through events on current and future days to see what’s coming
  • Quickly send meeting reminders or notify others you will be late
  • Enhanced application performance
  • Support for both Ice Cream Sandwich and Jelly Bean operating systems
  • Improved One-Touch dialing accuracy

Sending Feedback is Easy During Your Mobile Day

Thumbs up or Thumbs Down?  That is the question.

This is our support team’s favorite feature in the MobileDay app.  “Why is that?” you say? Well, it is the fastest way for us to understand what is working for you as a user.  It is also an even better way for us to understand what did not work so well when you tried it.

Here’s how it works.  When you have used the MobileDay Join button for entering a meeting or conference call, the MobileDay interface will then have these opposing thumbs show up on the meeting that has transpired.  If you had an issue with your call you can quickly send us meeting details so we can research the issue and fix any problems by clicking Thumbs Down. When you have a great experience with MobileDay, simply press Thumbs Up and opt to share this mobile meeting success with your colleagues.  We need your help spreading the good word about the magic we call MobileDay so thank you!

 

 

MobileDay Giveaway = $50 AMEX Gift Card

We’re excited to be attending the Channel Partners Conference & Expo tomorrow and Thursday , Sept 12-13, in Orlando, FL. In honor of that, we are giving away a $50 AMEX giftcard to one lucky winner at the conference! To be eligible for this randomly selected giveaway, all you have to do is:

1.) Download and try our FREE MobileDay app for iPhone or Android, then

2.) Tweet  the following: “Mobile conference calls no longer suck thx to @MobileDayApp & $50 AMEX giveaway #CPExpo mobileday.com” to win!

Winner Selection: The winner will be randomly selected after the Expo Hall closes at 6pm EST on Thursday September 13.  I, Brad Dupee (@brad_dupee), will simply tweet the winner after that time.  Please claim your prize within 72 hours to make it official.

That’s it!  Easy right?
Good luck!

What is this?

Click image to answer.

Click the image to answer

meghann-c

“MobileDay Helps Me Save Time and Makes It Easy for Me to Create My Own Conference Calls, As Well As Join Others.”

Meghann C., Colorado

Title: Social Media Consultant

Company Type:  Marketing Consultancy

Testimonial: “I am on conference calls constantly (isn’t every entrepreneur these days!) I tend to find myself fumbling through calendars to find the call in numbers, access codes and pin numbers, then writing them down on any scrap of paper I can find – sometimes while in my car – so that I can call in. I’ve been using MobileDay for a couple of weeks now and it’s so easy! As a business owner, every minute counts, so I’m always looking for time-saving apps, tools, and techniques! MobileDay helps me save time and makes it easy for me to create my own conference calls, as well as join others. The numbers I’ve entered work with their system so that when I need to,  the app dials the numbers correctly (at this point 100% of the time!) Excited to continue using MobileDay and see just how much time and headache it can save me!”

virginia-m

“MobileDay… Is Extremely Easy To Use… An Awesome Product All Around.”

Virginia M. PhD, Colorado

 

Title: CEO

Company Type: Construction

Testimonial: “I’m typically on the road about half the workweek and I have several weekly audio conference calls with clients that can’t be missed. In the past, I had to either pull over to tap into those conference calls (wasting precious travel time) or attempt to dial in while driving (making me the scourge of other drivers). Not to mention that highway driving lulls me into a daze that makes it difficult to remember to call in at the right time. MobileDay installed in seconds, is extremely easy to use, allows me to dial in without taking my mind off the road, and it even reminds me to dial in at the right time. An awesome product all around!”